Notifications and States

When you issue or deposit a check with Column, a check transfer will go through multiple state transitions. We notify you during each transition to keep you updated on clearing and settlement.

Issuing Checks with Column

To issue a check with Column, you must fund the account from which you are issuing a check. Column will lock funds in the account upon issuance. When you create a check via our Create Check API it flows from initiated to issued. Checks will remain in an issued state until a payee receives and cashes a check. Column receives cashed check details from the Fed and will attempt to debit the payer's account.

In the event that there are insufficient funds in the payer's account, Column will return the check to the payee's bank, or bank of first deposit (BOFD). In most cases, the BOFD will attempt to re-clear the check. If the payer's account was funded, Column will process the check and debit the payer's account. If there are insufficient funds in the payer's account or a stop payment instruction is in place, Column will return the check. At this point, the BOFD cannot re-clear the check.

Stop Payment Instruction

Customers may create a stop payment instruction on an issued check. This effectively "cancels" a check before a payee deposits the check. For example, stop payments may be used if the customer provided the wrong amount or recipient. Column may hold funds locked upon check issuance for up to 10 days after a stop payment instruction is received. During this period, the check transfer object will be in a pending_stop state. After the hold period is over, the check will move to a stopped state.

States and Events

Below are the states and events an issued check may go through.

StageWebhook Event         Description
Issued               check.incoming_debit.issued                Column has successfully created the check with a unique check number.        
Pending Depositcheck.incoming_debit.pending_depositThe incoming debit has been received by Column and is about to be settled
Settled             check.incoming_debit.settled               The incoming debit has been settled at Column.
Pending First Return    check.incoming_debit.pending_first_return  The incoming debit is pending first return to the BOFD which can happen for a variety of reasons.           
First Return       check.incoming_debit.first_return          The incoming debit has been successfully returned.
Pending Reclear      check.incoming_debit.pending_reclear       The incoming debit is pending reclear.                                                             
Pending Second Returncheck.incoming_debit.pending_second_returnThe incoming debit is pending a second return.                                                     
Second Return      check.incoming_debit.second_return       The incoming debit has been returned a second time.                                                
User Initiated Return Submitted check.incoming_debit.user_initiated_return_submittedThe user initiated return has been submitted.                                                                 
User Initiated Returned check.incoming_debit.user_initiated_returnedThe payer has initiated a return.                                                                 
User Initiated Return Dishonoredcheck.incoming_debit.user_initiated_return_dishonoredThe user initiated return has been dishonored.                                                                 
Pending Stopcheck.incoming_debit.pending_stop          The payer has issued a stop payment instruction. Column will hold funds for up to 10 days. Cashed check attempts will be returned with return code C.
Stopped                 check.incoming_debit.stopped               Held funds are now available to the customer.                                                   
Manual Review           check.incoming_debit.manual_review        The issued check is undergoing a manual review which will be approved or rejected by Column. This can be triggered for a variety of reasons.
Rejected                check.incoming_debit.rejected             The check transfer has been rejected by Column or by the Federal Reserve.

Mailing Checks with Column

If you choose to print and mail a check with Column, we provide the delivery status of the check in the DeliveryStatus field in the check transfer object. Column provides webhooks every time the DeliveryStatus on the check transfer object is updated.

States and Events

Status             Webhook Event         Description
Created             The physical check has been successfully created.      
Mailed             The check has been handed off to and accepted by USPS and is en route.        
In check is being processed at the entry/origin facility.
In local area         The check is being processed at the destination facility.
Processed for check has been greenlit for delivery at the recipient's nearest postal facility. The check should reach the mailbox within 1 business day of this tracking event. 
Delivered             The check has been delivered to the recipient’s address. The final scan is generated when the mail carrier's GPS unit leaves the delivery area.
Re-routed       The check is re-routed due to recipient change of address, address errors, or USPS relabeling of barcode/ID tag area.
Returned to check is being returned to sender due to barcode, ID tag area, or address errors.        physical check could not be delivered.

Depositing Checks with Column

Below are the states and events a check deposited at Column may go through.

States and Events

Stage             Webhook Event         Description
Manual Review          check.outgoing_debit.manual_review          The deposited check is undergoing a manual review which will be approved or rejected by Column. This can be triggered for a variety of reasons.
Rejected           check.outgoing_debit.rejected           The check transfer has been rejected by Column or by the Federal Reserve.
Pending Depositcheck.outgoing_debit.pending_depositThe check is ready to be sent to the Fed
Deposited             check.outgoing_debit.deposited              Column has provided an ICL file to the Fed to deposit the check. If the check is not returned after 2 business days, Column moves the check to a settled state.
Settled    check.outgoing_debit.settled  The deposited check (outgoing debit) has been settled.          
Returned       check.outgoing_debit.returned              The deposited check (outgoing debit) has been returned.
Pending Reclear      check.outgoing_debit.pending_reclear       Column will attempt to reclear a check if returned with return reason A (NSF) or return reason B (UCF - Uncollected Funds Hold).                                            
Recleared     check.outgoing_debit.recleared       Column has recleared the check. At this point the check will be returned, if the reclear attempt fails, or settled, if the check is recleared successfully.